Set up an office kiosk: let staff clock in without logging in
Register an office tablet or PC, approve it, and leave it on the clock-in page so staff clock in with their employee number and PIN.
A kiosk is an office tablet or computer that stays on one page, /kiosk. Staff type their Employee # and a PIN, then tap Time in, Break out, Break in or Time out. They don't log in to GodoERP.
Kiosk punches are saved as normal attendance punches. They show on HR › Attendance and the DTR, and payroll uses them like any other punch. Portal clock-in at /my records to the same place. See Employee self-service.
Each company has its own kiosk address: your company address followed by /kiosk. A tablet set up for one company works only there.
Before you start
- HR is turned on for your company and included in your plan.
- You have the attendance permission (hr-attendance).
- Employees have an Employee #. See Add employees.
- Pick a device that will stay at the office. Don't log in to GodoERP on it.
Register a kiosk
- Open HR › Kiosk Devices.
- Type a name, for example "Front desk tablet", and click Add & get setup link.
- Copy the setup link. It is shown once.
- Open the link in the browser on the tablet and click Register this device. The page says Waiting for HR approval.
- Back in HR › Kiosk Devices, click Approve.
- On the tablet, open your company address plus
/kiosk. You should see the clock with the Employee number and PIN boxes.
Important: The setup link works one time and expires after 24 hours. Opening it only shows a confirm page, so a chat app's link preview can't use it up. Don't share it. Check that the device in the list is the real tablet before you approve it.
Leave it running
- Bookmark the
/kioskpage and set it as the browser's home page, or use Add to Home screen. - Always use the same browser on that tablet. The tablet keeps a secret in its browser. If you clear the browser's cookies or data, the tablet shows Device not set up and you need a New link.
- Set the screen not to sleep if you can.
What the status means
| Status | Meaning |
|---|---|
| Waiting for approval | Registered, but HR hasn't approved it. Nobody can clock in yet. |
| Approved | Staff can clock in on it. |
| Disabled | HR switched it off. It can't be used until you Enable it again. |
The list also shows Last used, From IP and who approved it.
Manage a kiosk
- Approve / Disable / Enable: change whether it can be used.
- New link: makes a new setup link and cancels the old registration. Use it for a replacement tablet, a cleared browser or a lost device.
- Remove: deletes a kiosk that never recorded a punch. Once a kiosk has punches it can't be removed, so the history keeps its name. Disable it instead.
If a tablet is lost or stolen, click Disable right away.
Adding, approving, disabling, enabling, new links and removals are written to the Activity Log. The setup link itself never is.
Next: Kiosk PINs and clocking in.